Criterion 6 – Governance, Leadership and Management

6.1.1. The governance and leadership is in accordance with vision and mission of the institution and it is visible in various institutional practices such as decentralization and participation in the institutional governance.

Vision:

The vision of PPN PG College is to empower students by providing them with the knowledge and skills essential for their desired careers while fostering their ability to contribute meaningfully to society.

Mission:

• To establish PPN PG College as a premier institution for higher education, focusing on academic excellence.
• To offer affordable, quality education and research opportunities to all, including marginalized groups such as females and minorities.
• To nurture critical thinking and problem-solving skills in students, equipping them for success in an ever-evolving world.
• To cultivate empathy, environmental consciousness, and ethical values in students, promoting their holistic development as responsible global citizens.
• To prepare students to excel in their careers while promoting unity and fraternity in society.
• To instill a sense of responsibility towards environmental preservation and sustainable development.

Motto:

The motto of our college, 'तमसो मा ज्योतिर्गमय' (Lead us from darkness to light), encapsulates our commitment to guiding individuals towards enlightenment and knowledge.

Efforts Towards Achieving Mission:

• Encouraging tolerance, leadership, and brotherhood through cultural events, sports, NSS, NCC, and various competitions.
• Ensuring quality education by employing competent faculty and optimizing limited resources for academic excellence.
• Facilitating faculty development through seminars, conferences, and skill enhancement programs.
• Admitting students solely based on merit to maintain educational standards.
• Following reservation policies to provide opportunities for the marginalized sections of society.
• Ensuring transparency in admissions by displaying merit lists online and offline.
• Initiatives towards environmental conservation such as rainwater harvesting, solar energy adoption, and promoting a vehicle-free day.
• Raising awareness about environmental issues through NSS, Rover Ranger, and NCC programs.

Implementation of NEP 2020:

• Progressive implementation of NEP 2020 in UG courses since 2021.
• Promoting interdisciplinary studies and introducing vocational courses to impart practical skills.
• Encouraging faculty participation in development programs, workshops, and research activities.

Administrative Structure:

• Upholding decentralization principles in administrative and academic functions.
• Committees overseeing decisions to ensure efficient institutional performance.
• President, Management Committee, Principal, Departmental In-charge, faculty, non-teaching staff, and students collectively managing and overseeing institutional activities.
• The principal provides guidance and coordination among academic and administrative departments.
• Department In-charge exercising operational autonomy for smooth academic and administrative functioning.

Participative Management:

• Granting decision-making power to department In-charge and faculty members for effective leadership.
• Committees with faculty and administrative staff fostering participative decision-making.
• Encouraging a contribution culture, where all stakeholders' ideas and suggestions are valued.
• Regular meetings and collaboration among stakeholders to achieve institutional objectives.

At PPN PG College, our core principles of inclusivity, academic excellence, environmental consciousness, and participative governance guide our efforts towards nurturing well-rounded individuals ready to face the challenges of a dynamic world.

File enclosed:

• Additional information
• Link for Additional information

6.2.1. The functioning of the institutional bodies is effective and efficient as visible from policies, administrative setup, appointment and service rules, procedures, deployment of institutional Strategic/ perspective/development plan etc.

The Uttar Pradesh Higher Education Services Commission is the authority for the appointment of Assistant Professors and Principals in aided colleges affiliated with various state Universities in Uttar Pradesh. The Governor is the appointing authority for the commission (Official Website of Uttar Pradesh Higher Education Services Commission (uphesc.org). The recruitment process is advertized online, and the selection is based on a written exam and an interview. Service rule and procedure of selection follow U.G.C. regulation-2018 (5323630_New_Draft_UGCRegulation-2018-9-2.pdf).

Directorate of Higher Education (Uttar Pradesh Government):

The Directorate of Higher Education, under the Uttar Pradesh Government, plays a crucial role in the college's administration. Key functions include grant allocation for staff salaries, creation of new posts, pay fixation, pension approval, and audits. The Directorate collaborates with the Uttar Pradesh Higher Education Service Commission for faculty recruitment, ensuring a streamlined process from vacancy reporting to candidate placement.

The college is affiliated with Chhatrapati Shahu Ji Maharaj University, Kanpur, offering diverse undergraduate and postgraduate programs. The academic framework aligns with the university's syllabus and examination pattern. Governance involves a Governing Body, including representatives from the college, elected members, and the Principal. The Principal oversees academic and administrative plans through sub-committees, promoting democratic and decentralized decision-making.

Various committees contribute to the college's efficient functioning:

1. Principal’s Advisory Committee: Offers advice on policies and programs.
2. Admission Committee: Manages student admissions.
3. Time Table Committee: Develops the master timetable.
4. Proctorial & Anti-Ragging Board: Monitors campus security and student conduct.
5. Students' Grievance Redressal Committee: Resolves student complaints.
6. Library Committee: Manages the college library.
7. Counselling and Placement Cell: Guides students in career choices and provides placement services.
8. Co-Curricular Programs Committee: Organizes college co-curricular activities.
9. Games and Sports Committee: Conducts sports events and trains students for tournaments.
10. Internal Complaints Committee: Implements policies related to the prevention of sexual harassment.
11. Women Cell: Works for the welfare of female students through various activities.
12. Environmental Protection Cell: Ensures a clean and green campus, promoting environmental awareness.

This comprehensive administrative structure, coupled with adherence to UGC regulations, emphasises the commitment to academic excellence, faculty welfare, and overall campus well-being. The college's affiliation with a reputable university ensures the delivery of quality education in accordance with established standards.

File enclosed:

• Institutional perspective Plan and deployment documents on the website
• Provide the link for additional information
• Additional information

6.2.2. Implementation of e-governance in areas of operation

1. Administration
2. Finance and Accounts
3. Student Admission and Support
4. Examination

Options:

1. All of the above         √
2. Any 3 of the above
3. Any 2 of the above
4. Any 1of the above
5. None of the above

File enclosed:

• Screen shots of user interfaces of each module reflecting the name of the HEI.
• Institutional expenditure statements for the budget heads of e-governance implementation ERP Document
• Annual e-governance report approved by the Governing Council/ Board of Management/ Syndicate Policy document on e-governance

6.3.1. The institution has effective welfare measures and Performance Appraisal System for teaching and non-teaching staff.

The faculty and non-teaching staff are the foundation of the college and the institution works proactively by setting up their performance, welfare measures and career development such as:

Institution has performance appraisal system for teaching staff:

The institution has performance-based appraisal system for the assessment of faculty members as per the revised guidelines of UGC dated 18 July 2018, Uttar Pradesh government order. The appraisal report is based on the performance of the employee on the basis of API (Academic Performance Indicators) scores. The appraisal report is filled by the employee in a given prescribed proforma. It is one of the mandatory assessments for his/her performance appraised, through implementation of:

1. Teaching related activities
2. Domain knowledge
3. Participation in examination and evaluation
4. Contribution to innovative teaching, new courses etc. and finalized by the Screening/Selection committee.

Performance appraisal system for non-teaching staff:

The appraisal of the non-teaching staff includes the following technical contributions:

• Subject knowledge
• Awareness
• Productivity
• Quality
• Punctuality
• Diligence

Effective welfare measures for teaching and non-teaching staff:

The institution arranges consultants on matters relating to tax savings, and other financial matters for ensuring social security, such as:

• GPF (General Provident Fund)
• CPF (Central Provident Fund)
• GI (Group Insurance)
• Pension: retired faculty and non-teaching receive pension as per the norms.

Medical Facility:

The college has a medical cell which ensures medical aid to the staff and non-teaching staff through health checkups. It provides first-aid whenever required. The medical cell also organizes dental checkups, awareness programme for tobacco free campus.

COVID-19 Pandemic: during the pandemic the institution developed a Covid cell which ensured the availability of sanitizers and masks for faculty and non-teaching staff. Regular thermal screening was done. Vaccination camps were organized in college.

Day care center: there is a daycare center which looks after the young kids of staff members.

POSH (Prevention of Sexual Harassment): The institution has an internal complaint committee registered under POSH Act which deals with complaints at the workplace.

Career development/progression: Career development offers a sense of purpose, motivation and personal growth and acquires new skills, knowledge and experience, so the institution encourages the staff members to enhance their career by attending several training programs that provide the necessary field knowledge, a better understanding and confidence in areas of specialization. Following is a list of activities under career development/progression:

• Seminars
• Conferences
• Refresher courses
• Professional programs
• Faculty development programs
• Administrative training programs
• Management development programs
• Extracurricular activities
• Training and development
• Workshops
• Vocational training and mentoring

File enclosed:

• Additional information
• Link for Additional information

6.3.2. Percentage of teachers provided with financial support to attend conferences/workshops and towards membership fee of professional bodies during the last five years.

6.3.2.1. Number of teachers provided with financial support to attend conferences/workshops and towards membership fee of professional bodies year wise during the last five years

File enclosed:

• Institutional data in the prescribed format (data template)
• Policy document on providing financial support to teachers
• Copy of letter/s indicating financial assistance to teachers and list of teachers receiving financial support year-wise under each head.
• Audited statement of account highlighting the financial support to teachers to attend conferences/workshops and towards membership fee for professional bodies.

6.3.3. Percentage of teaching and non-teaching staff participating in Faculty development Programmes (FDP), Management Development Programmes (MDPs) professional development /administrative training programs during the last five years

6.3.3.1. Total number of teaching and non-teaching staff participating in Faculty development Programmes (FDP), Management Development Programmes (MDPs) professional development /administrative training programs during the last five years

6.3.3.2 Total number of non-teaching staff year wise during the last five years

File enclosed:

• Institutional data in the prescribed format (data template)
• Refresher course/Faculty Orientation or other programmes as per UGC/AICTE stipulated periods, as participated by teachers year-wise.
• Copy of the certificates of the program attended by teachers.
• Annual reports highlighting the programmes undertaken by the teachers

6.4.1. Institution has strategies for mobilization and optimal utilization of resources and funds from various sources (government/non-government organizations) and it conducts financial audits regularly (internal and external)

Report on mobilization and optimal utilization of resources and funds from various sources

The institution's funding primarily stems from the Directorate of Higher Education U.P., UGC Grant Schemes, and student fees, supplemented by returns from prudent investments and remunerations such as interest on savings accounts and fixed deposits. Additionally, it benefits from examination fees, University funds for NSS and sports, and fostering strategies to mobilize and optimize resources from both governmental and non-governmental sources.

The faculty members actively engage in research, securing major and minor projects from diverse organizations. From 2018 to 2023, 10 research projects/endowments have been completed, while 6 are underway, as detailed in Key Indicator 3.1.1. Notably, the institution received Rs. 2 Lakhs under the ICSSR scheme for a national seminar on Psychology in 2022-23.

Multiple committees oversee diverse expenditure domains to ensure judicious resource allocation, warranting optimal utilization through stringent checks. Financial discipline is maintained through periodic audits, adhering rigorously to stipulated norms. Internal audits, conducted by Bedi Saxena & Company, Kanpur, follow accepted Indian auditing standards, presenting reports to the institution's governing body regularly.

Financial records comply with statutory guidelines, with external audits executed by the Local Fund Audit Department U.P. Regular examinations of financial records by the Accountant General Office of the State Grant uphold financial transparency and integrity.

Moreover, the institution offers Professional & Self-Financed courses contributing to its overall development. These courses rely primarily on student fees and form sales as revenue sources. The college management committee oversees expenditure heads, ensuring meticulous accounting practices and regular audits.

The institution diligently harnesses funds from diverse sources, including governmental grants, student fees, investments, and research projects. Stringent financial oversight mechanisms, internal and external audits, and robust management practices ensure transparency, fiscal discipline, and the sustainable utilization of resources for the institution's advancement.

File enclosed:

• Additional information
• Link for Additional information

6.5.1. Internal Quality Assurance Cell (IQAC) has contributed significantly for institutionalizing the quality assurance strategies and processes. It reviews teaching learning process, structures & methodologies of operations and learning outcomes at periodic intervals and records the incremental improvement in various activities.

Internal Quality Assurance Cell (IQAC) Contribution Report

The Internal Quality Assurance Cell (IQAC) has played a pivotal role in institutionalizing our institution's quality assurance strategies and processes, steering a concerted effort towards academic excellence. Established in 2011, the IQAC has consistently undertaken various activities to enhance the quality of education and administration.

Vision and Mission: The IQAC's vision is to elevate the standard of education by evaluating, fostering, and sustaining academic and administrative activities. Its mission revolves around inspiring improvement in teaching, research, extension activities, and administrative functions. It actively participates in defining performance indicators for faculty members, conducts regular meetings for faculty and students to discuss quality parameters, and diligently gathers and acts upon feedback from students and parents. Additionally, it encourages the adoption of green practices and promotes a research-centric environment, aiming for impactful publications and collaboration with stakeholders.

Role in Teaching-Learning Process and Operational Methodologies: The IQAC takes a proactive role in reviewing teaching, learning, and operational methodologies to ensure continuous enhancement. It scrutinizes curriculum, teaching methods, assessment strategies, and various facets of the learning process. Noteworthy initiatives include:

• Implementation of diverse pedagogical methods like active learning, problem-based learning, and project execution to enrich students' learning experiences.
• Constantly adopt new technologies and facilities enhancement, closely monitoring funded projects and infrastructure development.
• Analyzing faculty feedback, implementing innovative teaching methodologies, and organizing sponsored conferences, workshops, seminars, and Faculty Development Programs (FDPs).
• Offering comprehensive student support services, including career counselling and mental health support.
• Establishing a robust mentorship system for each student, ensuring regular monitoring.
• Forging collaborations with alumni and industries and signing MOUs for internship activities and industrial visits.
• Contributing actively to curriculum development and skill enhancement programs.

Incremental Improvements: The continual advancements in these areas signify our commitment to elevating the quality of education. The IQAC's efforts aim to secure a prosperous future for our students, equipping them with the skills and experiences vital for their careers.

By meticulously tracing and improving upon these facets, our institution steadily progresses towards realizing its commitment to quality education and holistic development.

File enclosed:

• Additional information
• Link for Additional information

6.5.2. Quality assurance initiatives of the institution include: 

1. Regular meeting of Internal Quality Assurance Cell (IQAC); quality improvement initiatives identified and implemented
2. Academic and Administrative Audit (AAA) and follow-up action taken
3. Collaborative quality initiatives with other institution(s)
4. Participation in NIRF and other recognized rankings
5. Any other quality audit/accreditation recognized by state, national or international agencies such as NAAC, NBA etc.

Options:

1. All of the above         
2. Any 3 of the above        √
3. Any 2 of the above
4. Any 1of the above
5. None of the above

File enclosed:

• Link to Minute of IQAC meetings, hosted on HEI website
• NIRF report, AAA report and details on follow up actions
• Quality audit reports/certificate as applicable and valid for the assessment period.
• List of Collaborative quality initiatives with other institution(s) along with brochures and geo-tagged photos with caption and date.